Administrative Assistant (FT), Lab-Management Administration

Administrative Assistant (FT), Lab-Management Administration - (200003YL)

Dartmouth-Hitchcock is home to the largest laboratory in NH, providing Pathology and Clinical Laboratory services to D-H physician practices, D-H hospital affiliates as well as to independent practices and hospitals throughout NH and VT.  The department is a leader in process improvement (LEAN/Six Sigma) which has led to a renovated space designed for efficiency of workflow.  With a slogan of ‘Investigate, innovate and validate,’ our lab is:

• A high volume lab with cutting edge technology and automation.
• A culture that encourages collaboration and teamwork to future innovation.

We are seeking an Administrative Assistant for this high energy department to perform standard, advanced and confidential secretarial work.  The successful candidate will compose and prepare correspondence, memoranda, reports, etc., as well as schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.

Responsibilities: A listing of the key responsibilities:

1. Screens and assesses relative priorities of correspondence, inquiries and projects, organizes systems of distribution and review of these items to ensure proper flow through the office.
2. Answers correspondence, manages appointment scheduling system for administrator; types from rough copy.
3. Composes drafts of selected correspondence, special studies, and/or finishes documents.
4. Develops and maintains administrative office procedures and systems including filing systems, scheduling, drafting and document processing systems and distribution/routing systems.
5. May conduct general studies of an administrative nature.  Such studies may be carried out under general guidance of administrator or independently to identify problems and issues within the department.
6. Serves as a resource person who is able to direct persons and inquiries, and provide information.
7. May monitor departmental budget accounts and keep administrator informed of expenditures.
8. Performs other duties as required or assigned.

Minimum Qualifications:

• Associates degree in Secretarial Science with 1 year experience, (one year of which is supporting a managerial position) or the equivalent combination of education and experience required.
• Word processing and PC skills required.
• Ability to work independently, assess priorities and organize workload.
• Excellent communication skills required.

Click here to apply!