Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VICTR is Vanderbilt's virtual home for clinical and translational research. Supported by the Vanderbilt University Medical Center's Office of Research and the NIH sponsored Clinical and Translational Science Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. This is accomplished using a multi-faceted approach: through collaboration with a wide variety of research partners; by training, nurturing and rewarding participating researchers; by funding research; by developing new and innovative ways to involve the community in research; by developing new informatics and biostatistical systems; and by making available the latest technologies and sound research results affecting patient care.
Your Role :
Under direct supervision, oversees small projects or phases of larger projects. Responsible for coordinating activities of project team, identifying appropriate resources needed, and developing schedules to ensure timely completion of project. Effectively coordinates the activities of the team by becoming familiar with system scope and project objectives, as well as the role and function of each team member. Demonstrates good communication, organization, and team building skills.
This position will be involved in key operating functions within, the Vanderbilt Institute for Clinical and Translational Research. As such, this position will also interface and collaborate extensively with health system operational departments.
Responsibilities will include, but not be limited to, facilitating research investigator approach and navigation of our Learning Healthcare System support platform, project development and timeline management, special projects, quality control of deliverables and standardization of processes towards more effective and efficient operations.
Key Functions and Expected Performances:
1. Under direct supervision, coordinate and oversee the planning phase of project implementation using the Project Implementation Process.
a. Coordinate the transition from Project Evaluation to Project Implementation.
b. Organize Team Resources, including Steering Committees, Project Teams and Work Groups, as needed.
c. Develop high-level project plan and achieve buy in on task responsibilities and timelines from the appropriate team members.
d. Define communications, issue management and scope management strategy and achieve approval from the appropriate team members.
e. Solicit input from appropriate staff to evaluate cross-system impact.
f. Evaluate project risks and develop contingency plans, as appropriate.
g. Define project objectives and define success measurements.
h. Develop and communicate appropriate project documentation, including project overview, scope, team structure, status reports, issues management reports, change control reports, meeting notes, etc. as required and in a timely manner.
2. Institute the design phase of the Project Implementation Process.
a. Coordinate development and approval of appropriate requirements and design documentation.
b. Ensure Approval of developed requirements and design.
c. Develop detailed project plan.
3. Coordinate both execution and monitoring/controlling phases of Project Implementation Process.
a. Coordinate development of detailed go live plan.
b. Assist and monitor implementation of project plan.
c. Facilitate monitoring issues and assist with control execution if project course corrections are required.
4. Complete close out phase of Project Implementation Process.
a. Ensure team consensus of project completion.
b. Complete project close out documentation, especially Lessons Learned.
5. With direct supervision, serve as project leader, to ensure timely completion of project tasks in line with project and enterprise objectives.
a. Coordinate and lead steering committee, project team and work group meetings, as required.
b. Manage and communicate project status to team members and executive staff, including management of project website, consistent status reporting and presentations.
c. Identify, document and manage project issues and escalate, as appropriate, to achieve timely resolution.
d. Ensure compliance with regulatory agencies including meeting deadlines, when applicable.
e. Ensure integrity and security of institutional data.
f. Demonstrate ability to multi-task effectively.
6. Actively identify and participate in training, education and development activities to improve own knowledge and performance to sustain and enhance professional development.
a. Keep up-to-date on project management software systems, practices and technological developments, as appropriate.
b. Seek to understand Vanderbilt University organization and goals.
c. Maintain skills commensurate with job expectations.
7. Demonstrate good team building skills.
a. Actively participate in Team Meetings.
b. Readily volunteer to assist fellow team members as needed.
c. Promote constructive formal and informal information sharing and interdisciplinary collaboration.
Master's degree or PhD preferred
Biomedical industry experience
Project management experience with the ability to manage a timeline
Excellent written and oral communication skills required
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.